Simple Ways to Reclassify Transactions in QuickBooks Desktop

Simple Ways to Reclassify Transactions in QuickBooks Desktop

In this blog we take a look on  the simple ways to Reclassify Transactions in Quickbooks Desktop. Businesses seeking proper financial management tools should invest in a reliable, advanced system offering comprehensive services. Competent software needs multiple functionalities that enable companies or individuals to thrive in their specific fields. QuickBooks software is an excellent financial tool that caters to different business requirements. It’s a versatile software that comes in various versions and offers unique services. 

 QuickBooks Desktop, a fascinating accounting version, provides users with simplified, user-friendly financial services that align with all business requirements. The incredible system offers robust functions and features that help the user streamline their financial details. QuickBooks Desktop enables organizations and individual users to maintain accuracy and improves efficiency. 

The manual financial tracking process is tiring and can cause multiple errors. However, with the help of QuickBooks, you can manage it effortlessly. One tool that allows you to manage your financial transactions in QuickBooks desktop is the reclassify transaction feature. It helps you correct any transactions you might have incorrectly paired up with classes or accounts in your client’s book. This tool reclassifies;

  • Cost goods
  • Income
  • Expenses, and
  • Balance sheet accounts.

This reclassifying tool also aids you in finding transactions that are linked wrongly to an account or under the wrong class. It also enables you to track your transactions for taxation.

What is reclassifying transactions in QuickBooks desktop?

Reclassifying transactions in Quickbooks desktop

Reclassifying transactions in QuickBooks desktop is changing wrongly assigned transactions to the wrong accounts or client’s books to the correct accounts or classes. It aids you in finding and classifying transactions without taking as much time as it would take when you classify them all one by one. By reclassifying transactions, you can correct any errors you initially made in the classification. It saves you time and energy and also leads to more reliable financial reporting.

A list of Fixed Transactions

  • You should remember that if you want to reclassify transactions and move them from one location to another, you won’t be able to move the following transactions after reclassifying them.
  • You will not be able to modify the accounts about the invoices and memos.
  • You also need help adjusting the expense account.
  • Other than that, you must keep the account and class for the inventory the same.
  • You can make alterations to the account for billable expenses; however, you will not be able to alter the income account related to the income transaction.
  • If you want to change your payroll transaction, you will be required to go to the payroll menu.

Seamless ways to reclassify transactions in QuickBooks Desktop

QuickBooks desktop allows you to adjust the account effortlessly using the reclassify transaction tool. It empowers you to maintain organized and clean financial records, enhancing your accounting processes’ overall efficiency. You can reclassify your transactions in the following three simple steps;

Select the Fiscal year

You are required first to select the year that you want to review and reclassify the transactions:

  • Open your QuickBooks desktop application and navigate to the accounting option.
  • Proceed and click the ‘client data’ option.
  • Now, choose the range of dates that you want to review. To do so, you will have to select the date under the date range option.
  • Next, click on the ‘accrual’ or the ‘cash’ option as prompted.
  • Then select the ‘modify’ option and click on ‘reclassify transaction account’ option.
  • Tap on the ‘in-progress’ option from the status drop-down menu.
  • Finally, click on ‘close’ to close the file.

Review your client’s transactions.

After selecting the fiscal year to be reviewed, you will now review the client’s transactions for that year. The following steps will help you with the review process;

  • On your QuickBooks Desktop, go to the “accountant” option.
  •  Proceed to the ‘client data’ tab and select the ‘reclassify transaction’ tab.
  • The systems will display the accounts option.
  • Choose the ‘view’ option from the menu and enter the type of account.
  • Select the account you wish to view the transactions and click the “Name” option. 
  • Lastly, click on ‘show traction’ and look at the list of transactions.

Reclassify the transactions accordingly.

To reclassify the transactions, the user should follow the steps below;

  • The user should select the ‘transaction’ option on their QuickBooks Desktop. 
  • Next, proceed to the ‘Select all’ option
  • Select the “account” option and choose the account name from which you want to move the transaction.
  • Click on the class option to classify the transaction according to its class
  • Finally, select the class from the drop-down menu and click on the option ‘reclassify.’

What is the procedure for simultaneously modifying multiple transactions on QuickBooks desktop?

Using the batch edit tool, you can change multiple transactions at once in QuickBooks Desktop. This enables you to adjust and update numerous transactions at a go. In QuickBooks, this tool allows you to change multiple transactions simultaneously. This streamlines the transaction management and modification processes. It will enable you to edit various transaction aspects, such as classes and accounts.

When the batch edit tool is not applicable, you can manually change multiple transactions by modifying and updating the transactions you want individually within QuickBooks desktop. This process is prone to errors or discrepancies. The user must consider the potential impact on financial reporting, related accounts, and reconciliation processes. For manual transaction management, businesses can check on the following details

  • Confirm the accuracy of each adjustment.
  • For audit trails, maintain clear documentation.
  • Make sure the changes you make align with the overall financial records.


QuickBooks Desktop Reclassification feature makes it easier for businesses to organize their financial details. The process encourages accuracy and accountability within the company. 

The accounting department and respective QuickBooks users can quickly and correctly categorize transactions. QuickBooks Reclassification allows for a better financial organization, enabling users to gain a better insight into financial performance. The process ensures compliance with the accounting standards and regulations.

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