Informative Guide to Understand Where Is The Gear Icon In QuickBooks?

Informative Guide to Understand Where Is The Gear Icon In QuickBooks?

For comprehensive accounting and bookkeeping services. QuickBooks stands out for providing the best facilities that suit multiple businesses. The tools have provided a significant change in the accounting industry giving organization a reliable financial tool. QuickBooks is readily available to all businesses with just a few login procedures. It’s a permanent solution to many issues as it comes with automated features. 

The majority of the features are compatible with business systems making QuickBooks a great financial software. Within the systems, one can access different functional icons that are useful to your business operation. QuickBooks gear icon is a significant example that helps user access the settings menu. The gear Icon in QuickBooks is available on the top right corner of the homepage.

Many times you might find it challenging to be able to locate the gear icon as a new user or when accessing QuickBooks using different versions. The location of the gear icon might vary depending on the QuickBooks version.

The Gear icon in QuickBooks


The gear icon in QuickBooks shows the settings menu and enables you to access its features and functions to carry out tasks such as managing your profile. It is represented by a wheel-like symbol and is featured when you start QuickBooks. The gear icon is a convenient way to access important functions and features in QuickBooks, such as;

  • Tools – This is found close to the setting and list tools. It is beneficial in bank reconciliation and creating a budget. In case you make an accidental error while creating a budget or with bank reconciliation, it aids you.
  • Lists – It allows you to use multiple options for lists. Through this, you can discover recurring transactions and easily create, add or modify your list as you would want to after importing.
  • Company – It enables you to create QuickBooks accounts. It also aids you in the management of the users.
  • Settings – This feature allows you to make modifications and operate effortlessly. It also allows you to customize and make adjustments to the company information as desired.

Where is the gear icon in QuickBooks?

Gear icon in QuickBooks

The Gear icon can be seen at the top right corner of the QuickBooks page. Below are instructions to help you find the gear icon step-by-step.

Finding the gear icon in QuickBooks Desktop 2016-2023

You can easily find the gear icon following the steps below;

  • Open the QuickBooks Desktop and look for the wheel-shaped icon at the top right corner of the screen
  • You will find the gear icon, also known as the setting icon, close to the company name

Finding the gear icon in QuickBooks Online

The gear icon can be located in a similar place in various versions of QuickBooks with only slight variations. Follow the below steps to find the gear icon in QuickBooks Online;

  • Log in to your QuickBooks account
  • Look for the create symbol, which is represented by +
  • Then find the “Help” button and click on it

The QuickBooks settings will be visible now.

Finding the Gear icon on the homepage

The gear icon is located on the top right corner of the homepage of QuickBooks. Here is how you can access the gear icon from the homepage;

  • After logging in to QuickBooks, you will land on the homepage
  • Navigate to the top right corner, and you will see a gear wheel-shaped icon
  • Tap on the gear icon to open a drop-down menu containing options and settings
  • You can select any of the options you would want to access, such as charts of accounts and sales.

Accessing the gear icon from the homepage is straightforward and enables you to navigate through the various functions and settings in QuickBooks. Now that you can find the gear icon from the home page let us look at how to access it in the navigation bar.

Accessing the Gear icon in the Navigation Bar

You can also access the gear icon from the navigation bar if you are unable to find it on the homepage or if you prefer to access it directly from here. You can follow the procedure below on how to find the gear icon in the navigation bar;

  • In the QuickBooks interface, look at the left-hand side, and you will find the navigation bar.
  • Look at the listed options in the navigation bar until you see the gear icon.
  • Select by clicking on the gear icon, and you will get a drop-down menu

The location of the gear icon in the navigation bar may vary slightly depending on the QuickBooks version.

Finding the Gear icon in Lists and Transactions

Due to its vast settings and functions, QuickBooks software is designed with different strategies to access various features. Accounting teams or QB individual users can check for the gear icon from the transaction and lists section. 

  • Go to the list or transaction screen where you want to access the gear icon.
  • Search for a small gear wheel-shaped icon either on the top of the right side of the list or transaction details.
  • Tap the gear icon to open a drop-down menu for options and customization settings.

Accessing the Gear Icon Using the Keyboard Shortcut

QuickBooks offers a keyboard shortcut that enables you to find the gear icon easily. Here is how to do it;

  • Press the “Ctrl + Alt + G” keys simultaneously on a Windows computer or “Control + Option + G” on a Mac while on any page within QuickBooks, and the Gear icon will be visible
  • When the gear icon shows, you can navigate through the drop-down menu using the arrow keys on your keyboard
  • Click on “Enter” on your keyboard to select any option or setting from the drop-down menu

Gear icon missing: What to do

Gear icon missing

You might be unable to locate the gear icon in your QuickBooks interface. This can be annoying as it limits and prevents you from accessing important settings and customization features. There is still something you can do to help your situation. Using a few troubleshooting steps below, you can work on the issue.

  • Make sure that your user role has the required permissions to access the gear icon and its functions and features. You can check your user settings or contact your QuickBooks administrator to verify your permissions level.
  • To solve the issue of missing icons, try clearing your browser history including cache and cookies and restart your browser to see if it appears. 
  • The user can also use a different browser or incognito page to see the results. However, one should use a secure browser to avoid malware.
  • For better functionality and tracing the gear icon ensure to use an updated QuickBooks version.
  • Suppose you’ve implemented all the steps, but the issue is persistent. It’s wise to consult the QuickBooks support team.


Most QuickBooks features are inclined to the gear icon. Here, one can find multiple options like customization. QB users can enjoy operating the software once they understand the different functionalities under the gear icon

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